Thrive will enforce the terms of a tenancy agreement at all times and will charge customers for the cost of delivering services that fall outside the contractual obligations of a tenancy as set-out in the Offer & Ask statements. Thrive will always seek to recover all charges owed in full and we will expect payment in advance (or agreement to a schedule of repayment) before we undertake any work which is the customer’s responsibility.
This includes charging for:
- services that are the responsibility of the customer
- recovering the cost of rectifying careless damage and reinstatement following unauthorised alterations
- the cost of missed appointments or abortive visits, including where a visit is aborted because there is not credit on gas and electricity meters
- recovering additional management costs, incurred where a customer breaches or does not meet their contractual obligations.
These costs will be recovered as additional rent.
Application of charges
Charges will be applied in a fair, consistent and transparent manner. Customers will be told of their obligations to pay these charges and kept informed about the amount they are required to pay.
Depending on specific circumstances, Thrive may decide to reduce or waive the charge where the customer is deemed vulnerable or there are specific mitigating circumstances beyond the control of the customer - if the customer is elderly, registered disabled, or is not able to manage works themselves and lacks support from family, friends or voluntary groups.
Charging for repairs that are a customer's responsibility
Where a customer asks us to undertake work for which they are responsible, we will expect payment in advance (or agreement to a schedule of repayment) before we undertake the work. Repairs will be charged at cost and we will notify you of the cost ahead of commencing works. Examples of chargeable works are listed below:
- call-out charges for repairs that are not Thrives responsibility
- cost of any repairs that are due to deliberate damage, abuse, neglect and non-reported repairs
- cost of rectifying unauthorised alterations
- replacement and fitting of light bulbs
- replacement plugs and chains on sinks, baths and basins
- replacement of toilet seats, pulls and chains
- fitting of blinds, curtain tracks, coat rails and shelving
- decoration of inside of the home including the filling of small cracks in walls and ceilings
- installation of extra security locks
- replacement of lost keys
- cost of gaining access, changing locks and repairing associated damage after a person has locked themselves out or has refused access
- glazing broken windows
- adjusting internal doors so they open and close over fitted carpets
- lifting and relaying of wooden or laminate floors or carpets in order to carry out repairs
- unblocking sinks, basins and baths
- replacing door handles, latches, boxes and knockers
- cost of removing rubbish, clearance, including loft.
- Garden clearance
- arboriculture work (inspecting, pruning and felling)
- cost of clearing rubbish cutes and extensive cleaning including both inside and outside of the property as a result of misuse and a perpetrator identified
- removing graffiti and rectifying wilful/careless damage.
This list is not definitive.
Charging for careless damage
Whenever we discover careless damage (beyond acceptable wear and tear) we expect the customer to rectify the damage within an agreed timescale and to the original condition (or to an agreed condition), or we will charge to rectify the damage to reinstate the home to its original condition. This will be paid for in advance. This covers damage caused by a tenant, family member or guest and could be picked-up through:
- an annual inspection
- health and safety checks
- the course of undertaking a repair
- the course of a home visit
- at a check-out inspection.
Charges will also be made where additional cost is incurred in delivering services, over and above that covered by the rent or service charge:
- appointments are not kept or access is refused, including no credit on gas and electricity meters
- excessive or incorrect use of the emergency service
- recovery of legal and court costs
- provision of additional copies of documents
- failed direct debit payment administration
- the terms of vacant possession are not met and the property is not returned in the same condition it was given (reinstatement of alterations, clean, and clear of possessions and rubbish)
- the health and safety of other customers or the local community is at risk
- alterations, additions or improvements to the home that are unauthorised
- fixtures and fittings in a property have been changed or modified by the tenant and costs are incurred to rectify or reinstate to the original condition
- where a repair is necessary to avoid further damage to the home or other properties
- police gaining entry whilst executing a warrant (entries on the grounds of medical emergencies will be excluded)
- any other cost or responsible items, as defined under the terms of your Tenancy Agreement.
This list is not exhaustive, all charges will be charged at cost.
Statement of compensation
Although we always try to get things right first time, sometimes we get things wrong. When we make mistakes, a range of remedies will be considered to put things right.
For example, we may change the way that we work so that the mistake doesn’t happen again, we may apologise and put things right. In some circumstances though we may compensate our customers for the inconvenience of our service failure.
In which circumstances might compensation be payable?
- Where we haven’t done what we say we will in our offer and ask statements or policies.
- When we haven’t attended an appointment that we said we would.
- If our action or inaction has caused damage to the property or decorations in the property.
- When there is a contractual reason to pay compensation in line with a customer’s tenancy agreement (e.g. right to compensation or right to repair).
Visit our Schedule of Compensation for our latest list of compensation examples.
I have contacted a solicitor because I want to claim compensation. What will happen next?
If you are making a claim for compensation through a solicitor or an insurance company, we will contact our insurance company and the claim will be dealt with through them.
When won't compensation be paid?
- If a tenant, visitor or member of the household has caused the damage or loss.
- If we have tried to carry out a repair but have been denied access to the property.
- Where we haven’t been able to deliver a service because of extreme weather conditions.
- When we have told you that we will be unable to make the appointment with 12 hours’ notice or where there are exceptional circumstances beyond our control.
- When your belongings have been damaged through no fault of Thrive – don’t forget to take out home contents insurance to cover you for loss and damage.
- When improvement works will inevitably cause low levels of damage to a property, e.g. holes in carpets for radiator pipes.
What happens if Thrive decide to award me compensation?
Any compensation that we pay will be made without prejudice which means that the offer of compensation cannot be relied on to prove liability. Offers will be made in full and final settlement of the complaint and this will mean that the complaint is closed. Compensation payment will be made in accordance with our compensation examples below and will not include payment for lost earnings.
Schedule of compensation
- 1st missed appointment where we have not provided 12 hours notice (unless there are exceptional circumstances beyond our control) £20
- 2nd missed appointment or no access £40
- Failure to meet our service offer £10-£100
- Action or inaction has caused damage to the property At cost
- Contractual reason to pay compensation in accordance with your tenancy As per tenancy agreement
What happens if I'm awarded compensation, but I owe Thrive money?
If you are awarded compensation, we will use the compensation to go towards paying off any money that you owe us.